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Submitted by: John Hankerson
The 2024 Annual Meeting of Members was held on Monday, April 22nd at 6:30 pm at the Eastside Fire and Rescue Headquarters at 175 Newport Way.
14 HOA members were in attendance at the meeting. 6 members participated in the online voting form.
No questions, comments or concerns were submitted through the online voting process form.
Members were encouraged to access this information and conduct all business on the website. Members had over 10 days to complete the online form to permit the meeting to be counted. The meeting documents and online form were as follows:
2. Minutes from the Previous (2023) Annual Meeting
3. Year End Treasure’s Report from 2023 and 2024 Budget Proposal
4. 2024 Accomplishments & Goals
5. 2024 Board Elections – We had four (4) positions up for election. The candidates were Rich Loudon, Stephanie Watrous and Nate Beck. All candidates won their election.
Your Board for 2024 was as follows:
Amber Malmgren
President
John Hankerson
Secretary
Stephanie Watrous
Treasurer
Rich Loudon
Vice President – Goals and Objectives Coordinator
Annie Piñeyro
Vice President – Social Committee Chair
Nate Beck
Vice President – Member At Large
Overdale Park HOA – Annual Meeting Minutes – 4/22/2024
Amber Malmgren opened the meeting at 6:30 PM by welcoming everyone who was in attendance and asking each Board member to introduce themselves. Board members in attendance were:
Amber Malmgren President
Stephanie Watrous Treasurer
Annie Pinyero Social Committee Chair
Nick Abdelnour City Liaison
Rich Loudon Goals & Objectives
John Hankerson Secretary
The attendees were asked to introduce themselves and share how long they had been part of the community.
John Hankerson reviewed the minutes of the 2023 Annual Meeting. Highlighted items included:
2022 income and expenses and proposed 2023 budget.
Budget would benefit from new members to the HOA.
No questions were raised about the minutes.
Stephanie Watrous presented the treasurer’s report summarizing 2023 income and expenses and the proposed 2024 budget. Some discussion about:
The total dollars in checking and savings accounts.
Slight decline in revenue projected for 2024.
Recurring expense decline because of lower landscaping costs and slight decreases in taxes.
Rich Loudon discussed goals from last year and new goals for 2024 which included:
Discussion of SLACK as a source of community information and part of the neighborhood watch effort. Only HOA members can access SLACK to post or review information there.
Goal to update Covenants (which was not accomplished in 2023). The HOA is not a traditional HOA and so the Covenants lack legal weight.
Goal to continue social events for the community.
Consideration of a change to the name from Overdale HOA to Overdale Community Association. Discussion included several concerns about losing the impact of the term HOA and the history of the HOA at Overdale
Comments that the park is a unifying element for the community: a place where we can gather and celebrate and enjoy being together.
The Board has discussed a goal of painting and repairing the mailbox stands throughout the neighborhood and is soliciting bids to do the needed work. The group suggested that this is an opportunity for the Board to reach out to non-members to join to help this work to be done.
Amber explained the process and timeline to vote to approve the minutes as well as for Board members.
The HOA is seeking two new Board members to help expand the Board’s efforts to make this an even greater community.
Other comments:
The Board used to do a welcome letter and materials for new home-owners and we will pick that effort up again in 2024
Craig, a former Board member commented that he has boxes of HOA archives at his home that he has worked to organize but more work still to be done.
Next: Year End Treasurer’s Report
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